Office Ergonomics Reference Guide

Updated for the modern workplace, remote (mobile) workstations, and new technology

[July 2021]

Coming soon as a 7 module e-course complete with Knowledge Checks and a Certificate of Completion!

INTRODUCTION

Ergonomics – The practice of fitting the work to the worker

Not all workers are the same size and everyone has limits.

Ergonomics aims to design workstations, work processes, equipment, and tools to fit you. If a job does not fit a worker, the worker is more likely to be exposed to risk factors that may lead to musculoskeletal injury.

As a worker, it is important that you know how to adjust your office workstation to suit your needs.

WORK SURFACES

Illustration of a desk top in an L-shaped layout

Choosing the correct work surface is an integral part of the overall workstation setup.

CHAIRS

The chair must fit the user, as well as suit the tasks to be performed. One style of chair may not suit every user. The chair should provide support and stability to the user and allow movement through multiple positions.

COMPUTER SCREENS / MONITORS

Illustration of a computer monitor on an adjustable arm

When selecting one or more monitors, there are a number of factors that need to be considered.

EXTERNAL EQUIPMENT and ACCESSORIES

From input devices, to adjustable trays and footrests, there is a lot to choose from to fit your workstation to you.

TECHNOLOGY: LAPTOPS, MOBILE PHONES, and TABLETS

Illustration of a laptop sitting on a stand with a keyboard and mouse on an adjustable tray

New technologies introduce new challenges but also new opportunities when it comes to positioning.

SIT / STAND
WORKSTATIONS

Mixing up your static position is a great way to prevent stress and fatigue.

REMOTE (MOBILE) WORKSTATION SETUP

Working remotely presents challenges due to the variety of locations a person may choose to conduct their work. This may include a temporary or secondary office location, a boardroom table, a kitchen table, a couch, or
a motor vehicle.

ADDITIONAL CONSIDERATONS

Lighting, noise, thermal comfort, alternative sitting devices, manual material handling, postural variation, and movement should also be taken into account while working within an office environment.

Canadian Centre for Occupational Health and Safety: Work-related Musculoskeletal Disorders (2019). https://www.ccohs.ca/oshanswers/diseases/rmirsi.html

Canadian Standards Association Z412-17. Office ergonomics – An application standard for workplace ergonomics (2017). CSA Group, Toronto.

Occupational Health & Safety Act: Industrial Establishment R.R.O. 1990, Regulation 851(2019),
https://www.ontario.ca/laws/regulation/900851

Occupational Health & Safety Act R.S.O. 1990, Section 25 (2020). Duties of Employers.
https://www.ontario.ca/laws/statute/90o0

The Office Ergonomics Reference Guide is also available as a downloadable PDF.

Thumbnail of the cover of the Office Ergonomics Reference Guide